Winthrop Blues Festival - header

Vendors

Please direct all correspondence to
Randy Levine (vendor@winthropbluesfestival.org )
Phone: 509-997-7171


At The Winthrop Rhythm & Blues Festival, our purpose is to invigorate broad and diverse live audiences through imaginative and creative arts, events, food and merchandise of all disciplines – in traditional and non-traditional vendors.

  • Spectacle-seekers, arts lovers, people watchers and celebrants of all ages and persuasions – celebrate The Winthrop Rhythm & Blues Festival’s 27th year, Friday through Sunday, July 18-20, 2014.
  • The Winthrop Rhythm & Blues Festival is celebrating 27 years as the largest and longest running blues festival in the State of Washington.
  • If you have previously participated in our festival, we eagerly anticipate you joining us again this coming year. If you have not before taken part in this exciting event, we hope that you will consider this a great opportunity to market your wares to an enthusiastic festival crowd.

How it Works:

1. Read the information below

2. Download the form here and complete the form.

3. Return the completed form with your check.

4. Vendors will receive a confirmation of receipt of application from WMA, either by email, phone or letter.

Details: Applications are now being accepted and will continue until June 15, 2014. Vendors will be notified soon after if their application is approved. Applications will not be confirmed until all documents are received along with full payment. Refunds will not be issued after June 30, 2014. Payment must be received NO LATER than June 15, 2014.

2014 Booth Rates: 


*Note: spaces are measured in width (frontage selling space) x depth.

Booth or Trailer - Camping spot is including with booth fee but must be within booth space purchased.

Desserts - $250.00 fee include a *10 X 20 space; $275.00, *15 X 20 space; $300.00, *20 X 20 space. Admission is included for 2 people, a 3rd person is half price...additional people are full price.

Crafts -- $250.00 fee include a *10 X 20 space; $275.00 *15 x 20 space; $300.00 *20 x 20 space. Admission is included for 2 people, a 3rd person is half price...additional people are full price.

Food & Beverage - $400.00 fee include a *20 X 20 space. Admission is included for 4 people, a 5th person is half price...additional people are full price. NOTE: Vendors are responsible for their own potable water after 8:00 pm Sunday night.


IMPORTANT: All health and food handlers’ permits MUST be secured BEFORE coming on site. No permits will be issued on site!!
 Permits need to be issued by Okanogan County. NOTE: All food vendors must show proof of liability insurance (one million dollars).


*Booths can exceed space limit at WMA’s sole discretion for an additional fee of $5.00 per lineal foot.

Electricity Fees are:

110 Volts is a $40.00 charge paid in advance.
220 Volts is a $80.00 charge paid in advance. (Food Vendors only)

Availability of electricity is limited. It is available on a first come first serve basis. NOT ALL SPACES HAVE ELECTRICITY AVAILABLE. Vendors are responsible for their own cords and they must be minimum 10 gauge and grounded. 12 - 14 gauge grounded UL listed cords may be used for low watt lighting only, at Festival's discretion.

$25 Garbage Deposit (refundable after space is cleaned and inspected) All garbage must be removed not left at booth space INCLUDING grease and liquid waste. PLEASE WRITE A SEPARATE CHECK FOR THE GARBAGE DEPOSIT.

Location of all spaces will be pre-determined, and not moved unless the needs of the Festival require it. Garbage/trash containers will be provided, as well as dumpsters. If cooking oil is used, vendors must remove it from the site following the Festival. Vendors will be responsible for keeping all trash receptacles in their area emptied, as well as litter picked up within 20 feet of their booth and eating/sales area. Vehicles must be parked so as not to block road access.

RULES, REGULATIONS & GENERAL INFORMATION

• Absolutely No Pets are allowed!!

• Enforcement & Permits – Winthrop Music Association’s decisions are final. Vendor will comply with all laws and Regulations. Vendor is responsible for obtaining necessary permits and licenses in order to operate and/or sell at this Event. All permits and licenses must be on display at the vendor’s booth space.

• Liability – Vendor covenants that it will protect, defend, hold harmless & indemnify Winthrop Music Association (Winthrop R&B Festival), it's sponsors, and volunteers against liability for lost, damaged, or stolen vendor property. All Vendors are required to carry a minimum of $1 million limit commercial general liability naming Winthrop Music Association as an additionally insured. Proof of insurance binder (certificate) must be furnished by the June 15th Application Deadline. (see Insurance and Indemnification below)

• All vehicles must comply with Washington State's insurance requirements.

• Force Majour – There will be no refunds for rain or other act, manmade or natural, beyond the control of WMA.

• Dates and Times – July 18-20, 2014, Friday- Sunday. Set-up begins NOON on Thursday, July 17 and tear-down by Monday July 21. 
Note: All vendors MUST be set up and ready for business by 12:00 PM on Friday, July 18th.

• Beverage Sales – Vendors may bring their own beverages to sell EXCEPT BOTTLED WATER. There is a bottled water vendor on site who also sells the water wholesale to the vendor booths.

• Vendor Booth, Trailer, Game & Activity – If requesting to use your own booth, tent, trailer, or applying to have a game or activity, send one color photograph of the unit(s) in full set up and list the complete dimensions required. No tents, booths, tables or chair provided by us. 

THE 27TH ANNUAL WINTHROP RHYTHM & BLUES FESTIVAL
July 18-20, 2014
VENDOR APPLICATION

Company Name _______________________________________________________

Contact Person: _______________________________________________________

Address _______________________________________________________

Phone _______________________________________________________

Email _______________________________________________________

Do you need power?__________________(All food and dessert booths are guaranteed power availability. Electric power may be available on a limited basis for craft booths.)

Description of booth (size, shape, type etc.) Specify width (FRONTAGE SELLING SPACE) x depth of number of feet required. ___________________________________________________________________________ ___________________________________________________________________________ ___________________________________________________________________________

Description of product(s) to be sold: _____________________________________________ ____________________________________________________________________________ ____________________________________________________________________________

Use back of form if you need more space.

INSURANCE: Vendor agrees to maintain at all times during the term of this agreement the following insurance coverage:

1. Commercial General Liability with $1,000,000 per occurrence limits; to include contractual liability coverage.

2. Such insurance policy shall name “Winthrop Music Association” as an additional insured.

All insurance policies naming Winthrop Music Association (WMA) as an Additional Insured shall provide WMA with 30 days written notice of cancellation. Vendor shall furnish WMA with certificates evidencing above such coverage for WMA by June 15 Vendor Application Deadline. Certificates shall be delivered to:

Winthrop Music Association
PO Box 1092
Twisp, WA 98856

INDEMNIFICATION: Vendor shall defend, indemnify and hold harmless Winthrop Music Association (WMA), and its respective partners, agents, members and employees from and against any and all third-party claims for bodily injury and/or property damage arising from or in connection with any accident, injury or damage caused or alleged to be caused by Vendor, its agents, sub-agents or employees; together with all costs, expenses and liabilities incurred on, or in connection with each such claim, action or proceeding brought thereon, including without limitation all attorney fees and expenses at trial, and upon appeal. The foregoing indemnification shall survive the expiration or early termination of the agreement between WMA and Vendor.

I/We agree to all of the afore stated provisions and requirements, and will comply with such without reservation. WMA shall in all cases act as sole arbitor.

Signed_______________________________Date_____________

Booth Size:____________________

Booth Fee:_____________________

Electricity:_____________________

Garbage Deposit:________________(write and include a separate check)

Total Amount: $_____________________

Make Checks Payable To: Winthrop Music Association

Mail To:
 Vending Coordinator,
 PO Box 1092
, Twisp, WA 98856

rvsd 4/24/14

 

 

 
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