Winthrop Blues Festival - header

Vendors

Please direct all correspondence to
Randy Levine (vendor@winthropbluesfestival.org )
Phone: 509-997-7171


No Pets Please

  • At The Winthrop Rhythm & Blues Festival, our purpose is to invigorate broad and diverse live audiences through imaginative and creative arts, events, food and merchandise of all disciplines – in traditional and non-traditional vendors.
  • Spectacle-seekers, arts lovers, people watchers and celebrants of all ages and persuasions – celebrate The Winthrop Rhythm & Blues Festival’s 27th year, Friday through Sunday, July 18-20, 2014.
  • The Winthrop Rhythm & Blues Festival is celebrating 27 years as the largest and longest running blues festival in the State of Washington.
  • If you have previously participated in our festival, we eagerly anticipate you joining us again this coming year. If you have not before taken part in this exciting event, we hope that you will consider this a great opportunity to market your wares to an enthusiastic festival crowd.

How it Works:

1. Read the information below

2. Download the form here and complete the form.

3. Return the completed form with your check.

4. Vendors will receive a preliminary confirmation from WMA, either by phone or letter.

Details:

Applications are now being accepted and will continue until June 15, 2014. Vendors will be notified soon after. Vendors will be notified soon after. Applications will not be confirmed until all documents are received along with full payment. Refunds will not be issued after June 30, 2014. Payment must be received NO LATER than June 15, 2014.

Booth Rates:
Rates are subject to change:
*Note: spaces are measured in width (frontage selling space) x depth.

Booth or Trailer Camping spot is included with booth fee but must be within booth space purchased.

Desserts – $250.00 fee include a *10 X 20 space; $275.00, *15 X 20 space; $300.00, *20 X 20 space. Admission is included for 2 people, a 3rd person is half price...additional people are full price.

Crafts --$250.00 fee include a *10 X 20 space, $275.00 *15 x 20 space, $300.00 *20 x 20 space . Admission is included for 2 people, a 3rd person is half price...additional people are full price.

Food & Beverage - $400.00 fee include a *20 X 20 space. Admission is included for 4 people, a 5th person is half price...additional people are full price. NOTE: Vendors are responsible for their own potable water after 8:00 Sunday night.

IMPORTANT: All health and food handlers permits MUST be secured BEFORE coming on site. No permits will be issued on site!! Permits need to be issued by Okanogon Count. NOTE: All food vendors must show proof of liability insurance (one million dollars).

*Booths can exceed space limit for an additional fee of $5.00 per lineal foot.

Electricity Fees are:

  • 110 Watts is a $40.00 charge paid in advance.
  • 220 Watts a $80.00 charge paid in advance. (Food Vendors only)
  • Availability of electricity is limited. It is available on a first come first serve basis. NOT ALL SPACES HAVE ELECTRICITY AVAILABLE. Vendors are responsible for their own cords and they must be minimum 10 gauge and grounded. 12-14 gauge grounded UL listed cords may be used for low watt lighting only, at Festival's discretion.

$25 Garbage Deposit (refundable after space is cleaned and inspected) All garbage must be removed to the dumpsters not left at booth space. PLEASE WRITE A SEPARATE CHECK FOR THE GARBAGE DEPOSIT.

Location of all spaces will be predetermined, and not moved unless the needs of the Festival require it. Garbage/trash containers will be provided, as well as dumpsters. If cooking oil is used, vendor must remove it from the site following the Festival. Vendors are responsible for keeping all trash receptacles in their area emptied, as well as litter picked up within 20 feet of their booth area. Vehicles must be parked so as not to block any road access.

2014 - THE 27th ANNUAL WINTHROP RHYTHM & BLUES FESTIVAL

July 18-20, 2014

VENDOR APPLICATION

Company Name_______________________________________________________

Contact Person:_______________________________________________________

Address__________________________________________________________

Phone____________________________________________________________

Email ______________________________________________________________

Do you need power?__________________(All food and dessert booths are guaranteed power. Electric power may be available on a limited basis for craft booths.)

Description of booth (size, shape, type etc.) Specify width (FRONTAGE SELLING SPACE) x depth of number of feet required.

_________________________________________________________________

_________________________________________________________________

_________________________________________________________________

Description of product to be sold:__________________________________________________

______________________________________________________________________________

_______________________________________________________________________________


Use back of form if you need more space.

I, We, agree to hold the WMA (Winthrop Music Association) harmless from any and all claims, suits, losses, or expenses because of bodily injury and /or loss.

Signed_______________________________Date_____________

Booth Size:____________________

Booth Fee:_____________________

Electricity:_____________________

Garbarge Deposit:________________ (write and include separate check)

Total Amount: $_____________________

Make Checks Payable To: Winthrop Music Association

Mail To:
Vending Coordinator
PO Box 1092
Twisp, WA 98856

RULES, REGULATIONS & GENERAL INFORMATION

Absolutely No Pets are allowed!!

• Enforcement & Permits – Winthrop Music Association's decisions are final. Vendor will comply with all laws and Regulations. Vendor is responsible for obtaining necessary permits and licenses in order to operate and/or sell at this Event. All permits and licenses must be on display at the vendor’s booth space.

• Liability – Vendor covenants that it will protect, defend, hold harmless & indemnify Winthrop R&B Festival/Winthrop Music Association, it's sponsors, and volunteers against liability for lost, damaged, or stolen vendor property. All Food Vendors are required to carry a minimum of $1 million limit commercial general liability naming Winthrop Music Association as an additionally insured. Proof of insurance (certificate) must be furnished no later than 30 days prior to the start of the event.

• Payment Terms – All terms on receipt of invoice. If not paid within terms your space reservation may be given to another vendor. Sorry, we do not accept credit card payments. Make all checks payable to Winthrop Music Association. BOOTH FEES MUST BE RECEIVED NO LATER THAN JUNE 15, TO GUARANTEE YOUR SPACE.

• Force Majour – There will be no refunds for rain or other act, manmade or natural beyond the control of WMA.

• Completed Applications – applications are considered complete when all permits, documents, payments and requested materials are received by June 15, 2013. Vendors may not set up at the event until the above conditions are met.

• Dates and Times – July 18-20, 2014, Friday- Sunday. Set-up on Thursday, July 17 and Tear-down by Monday July 21. Note: All vendors MUST be set up and ready for business by 12:00 PM on Friday, July 18th.

• Location – The Vendor coordinator will set up the vendor arena to best accommodate the products and sellers.

• Beverage Sales – Vendors will be allowed to bring in their own beverages to sell, BUT NOT BOTTLED WATER. We have a bottled water vendor on site, and they also sell the water wholesale to the vendor booths. If a standup cooler is needed please send an email to our Volunteer Coordinator at volunteer@winthropbluesfestival.org as there may be stand-ups available.

• Vendor Booth, Trailer, Game & Activity – If requesting to use your own booth, tent, trailer, or applying to have a game or activity, send one color photograph of the unit(s) in full set up and list the complete dimensions required. No tents, booths, tables or chair provided by us.

rvsd 8/12/13

 

 

 
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